ATF Adding More NFA Branch Staff, Reducing Backlog, Re-Designing eForms System. Again.

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TTAG has just received the following email from the ATF about the current status of the National Firearms Act branch, the group responsible for approving the paperwork needed to own fun stuff like silencers and short barreled firearms in the United States. The long and the short of it is that they’ve hired yet more staff and they are finally making a dent in the backlog of paperwork, but it’s going to be a long slog ahead until they are caught up. Wait times are currently running about 10 months for Form 4 applications to come back, and with the eForms system now permanently down until the new and improved version comes online there’s little hope of any meaningful improvement in the short term. But the new staff and the improved eForms system that is being promised seems like a light at the end of the tunnel. Eventually.

Dear Industry Colleague:

As a result of recent changes in state laws concerning certain National Firearms Act (NFA) firearms and devices and other factors, the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) has experienced an exponential increase in NFA applications in recent years and months. For example, in fiscal year 2005, while ATF processed nearly 41,600 NFA applications, by 2013 that number had skyrocketed by more than 380 percent to more than 199,900 applications. The increase is significant because of the volume as well as the short period of time in which applications have spiked.

To expedite processing, in 2013, after more than a year of development, ATF launched its “eForms” to provide a tool for more efficient filing of ATF firearms forms. When ATF implemented the eForms system, paper NFA Tax-Paid applications took 9 months to process, while eForms reduced processing time to within 100 days. After a year of successful implementation, in January 2014, ATF attended the annual Shooting, Hunting, Outdoor Trade Show (SHOT Show) to spread the word about eForms and the system’s efficient processing of applications. Improvements noted in the eForms system include the following:

• form submission and payment processing time reduced to approximately 5 minutes from 3-4 business days;

• elimination of 8 weeks of data entry processing backlog;

• elimination of an estimated 30 days processing time due to errant data entry.

With these statistics in mind and based on the feedback from industry, the eForms initiative has clearly addressed a long overdue industry need. As a result, the number of registered users has grown from 673 in 2013 to more than 10,000 today. In fact, the number of eForms submitted has exceeded 50,000, with the most significant volume seen in Form 3 and Form 4 applications. Since January 2014, approximately 50 percent of NFA applications have been submitted via eForms. This surge in demand has created the need to temporarily scale back eForms submissions while the system is enhanced to handle greater capacity in the future.

To accommodate this substantial increase in application volume, ATF must enhance the eForms initiative to ensure that we can meet the industry’s needs as the volume of applications continues to exceed growth expectations. Our goal is to decrease processing times and continue to enhance NFA availability without impact from significant application spikes or volume increases as seen during the last few years.

To accomplish this goal, ATF will take aggressive steps immediately regarding eForms and existing paper application processes. Measures already taken include the following:

• ATF has surged staffing availability to seven days per week to process both eForms and paper applications. As a result, ATF has already reduced the backlog of applications from more than 80,000 to 73,700, an almost 8 percent reduction in the total backlog since March 20, 2014. Monthly processing volume has increased from 17,200 to 23,600 per month due to the surge, representing a 37 percent increase in form processing.

• ATF is immediately hiring 15 additional staff to assist in processing NFA applications. In addition, another 15 current staff members are cross-training to assist with NFA application processing.

• Staff from across ATF have been recruited to assist in backlog processing.

• ATF has prioritized Form 3 and Form 4 paper application processing, as appropriate, while we are bolstering eForms capabilities. This action will ensure that the highest volume of pending applications is given higher priority and that industry needs are met.

• ATF has engaged world-class private sector companies to assist in enhancing eForms capacity and functionality to provide industry with the most efficient service possible.

• ATF will limit routine maintenance and processing within the eForms system to one day each week, which will allow registered industry users to have the full eForms system capacity available during other days. Each Wednesday, a day selected based on use patterns and with the input of our customers, ATF will close the system for routine maintenance and processing. Application processing will continue outside of the system on all weekdays, but ATF will avoid routine maintenance and processing within the eForms system on other days to ensure that eForms remains available to our customers.

• This week, eForms will once again be available initially for the processing of Form 6 and Form 6A. As capacity is enhanced over the next several weeks, eForms will then continue to accept Forms 1, 2, 5, 9, 5300.11 and 10. All users may continue to submit paper forms throughout this process, and ATF will continue to surge and prioritize to ensure that this enhancement process does not impede commerce. Ultimately, our largest volume of requests, Form 3 and Form 4, will return to the new and improved eForms, which we expect to accomplish in the short term.

• ATF will continue to monitor application processing timelines on a weekly basis to ensure that progress is being made in the reduction of the backlog. At the same time, ATF will enhance the eForms system in ways that may avoid backlogs in the future, despite the spikes and volume increases. As additional enhancements or surge steps become apparent, we will adapt our plans to address those needs.

ATF and industry have benefitted from the eForms and ATF remains fully committed to its success and to the reduction of the backlog in paper and eForms applications. The steps outlined above reflect ATF’s commitments, and we will ensure that our industry colleagues remain informed of our progress and have the opportunity to provide input on eForms enhancements.

We offer our sincere thanks to the eForms user community for your patience and support of the eForms system as these enhancements are completed.

We all know that the best solution to the problem of wait times for NFA items is to eliminate the need for ATF approval — have silencer transactions done via standard NICS checks and handled at the dealer level only. Or eliminate the ATF completely. But until then, it’s good to see that they’re finally actually addressing the issue.

I called the ATF the other day. I submitted a Form 1 in October. They said at the current pace it will be back in August. Hopefully this news will speed up that timeline.

comments

  1. avatar Matt in FL says:

    I know our resident anti-government types will decry the the bureaucratic additions, but screw it, at this point I just want to get stuff back in a reasonable time. If this makes that happen short of the pipe dream of eliminating the NFA restrictions, it has my full support.

  2. avatar Jeff the Griz says:

    380% increase in forms but they are proud of a 37% increase in processing. WTF? Just void the Tax stamp bull and put a tax on the item at retail level.

    1. avatar Anmut says:

      ^^^^^ times a million bazillion billion. I should be able to pick my suppressor up off the same rack I get my ear muffs.

      1. avatar Gene says:

        I really don’t know what else they need to check against other than what’s already done for the firearm transaction itself. It makes “common sense” to just treat it the same way during the sale.

  3. avatar Kaliope says:

    Stop posting articles that make the ATF seem helpful. I still hate them but you’re making it a little more difficult.

    1. avatar ValleyForge77 says:

      Yeah, that sure is a nice read. I guess we have to hope they mean it.

  4. avatar Accur81 says:

    I’ve got to move out of CA before I can even start the long, convoluted process of obtaining a suppressor. Bummer. Until that time, it’s gonna be .22 LR or 300 AAC for “quietness.” Maybe I’ll get a crossbow. Those are pretty quiet.

  5. avatar Frankster says:

    This is a priority to the ATF like was a priority to Lois Lerner to to go after liberal 501(c) (4) corporations like moveon.org.
    I wouldn’t be surprised if Eric Holder didn’t slow the process down on purpose.

  6. avatar Mmmtacos says:

    I think the best way for the ATF to make a real dent in this backlog and get a quick turn around time for these items is to JUST DROP NFA ALTOGETHER.

    This is ridiculous. 10 months because I want a short barreled rifle, it makes zero sense.

  7. avatar pcman312 says:

    As a software engineer, I am appalled by these numbers. 50,000 applications received in ~3 months and the eForms can’t handle such tiny load? At my last job, I build a process that was capable of handling that kind of load within 1-2 minutes. And that wasn’t even difficult. The system is abysmal with completely unacceptable performance.

    1. avatar Frankster says:

      Yes but you aren’t a gubment worker. These things take time you know.

  8. avatar Ralph says:

    Now that Kathleen Sibelius is done fixing the Obamacare website, maybe she can straighten out the ATF. She has mad skillz.

  9. avatar Tom says:

    I bet they used all the bandwidth on an ATF twitter account or something dumb.

  10. avatar Col. Angus says:

    The big government solution to big government: More.

  11. avatar mrvco says:

    That’s something at least, government efficiency. They found a way to repurpose the Obamacare email updates.

  12. avatar Nick S says:

    I just called to check on mine, and switch board lady hadn’t heard about this. Mine went pending on December 13th and I was just told October is likely. Maybe good news doesn’t travel fast to the switch board folks?

  13. avatar ragnar says:

    Well, hopefully they have this a little more squared away in a few months when I can finally start stamp collecting.

    About the only good thing I can say about the NFA is that if it didn’t exist, I’d be a much poorer man (and Surefire, AAC, KAC, BCM, and a couple other places would be much richer).

    1. … and If those folks didn’t need such crazy liscensees to make and work on this stuff, they would also drop in prices…

      I would hazard a guess that silencers would cost 1/3 to 1/2 less if the were unregulated like the rest of the firearm accessory industry.

  14. avatar Nick S says:

    Nick Leghorn, can you verify this is accurate? April 1st joke got me wondering. Lol. I did call this morning and nothing had changed per the switchboard lady.

    1. avatar Matt in FL says:

      The letter linked above went out to everyone that has any connection to the eForm system. It’s real.

      1. avatar Nick S says:

        God I hope so. Called the 304 West Virginia number and switchboard lady told me the same damn thing she’s told me every time I call. I even asked about added staff and she didn’t know anything.

  15. avatar Larry says:

    Waaaah! I want my purty gun!

  16. avatar Andrew says:

    How about instead of “industry” they set their target customer as American Citizens…

  17. avatar Frank says:

    Word on the street is, if you own a car expect to pay a $200.00 tax for each muffler your car has.
    Taxation with out representation for sure. In the UK one could buy a suppressor in the local hardware store as simple as buying a wrench at your local ACE hardware store in the USA.

  18. avatar John Harmon says:

    This all sounds great, lets just hope they come through, we all know the government doesn’t have the best reputation when it comes to designing functioning websites.

    De-regulation is just a pipe dream, you can make all the good arguments you want but the fact is the ATF gets $200 just for processing an application, its probably the most profitable business in the world! No way are they going to give any of that up!

  19. avatar Topher says:

    Ya, I call BS on this. I submitted two F4s last November. When i called this morning, they told me they went pending in February with expected completion in December. “A right delayed is a right denied.” – Martin Luther King, Jr. I’d say 13 months+ after taking my money would count as delayed. If this was any major social issue, everyone would be up in arms (excuse the pun).

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